🖥️ KEYBOARD FUNCTIONS & SHORTCUTS 1. Basic Editing
Ctrl + C – Copy
Ctrl + V – Paste
Ctrl + X – Cut
Ctrl + Z – Undo
Ctrl + Y – Redo
Ctrl + A – Select all
Ctrl + S – Save
Home – Go to start of the line
End – Go to end of the line
Ctrl + → – Move one word to the right
Ctrl + ← – Move one word to the left
Ctrl + Home – Start of document
Ctrl + End – End of document
Alt + Tab – Switch between open apps
Alt + F4 – Close current window
Win + D – Show desktop
Win + L – Lock PC
Win + E – Open File Explorer
Win + Shift + S – Snipping tool
PrtSc – Full screen screenshot
Alt + PrtSc – Screenshot active window
Ctrl + N – New window/tab (File Explorer or browser)
Ctrl + W – Close window/tab
Ctrl + Shift + N – Create new folder
F2 – Rename file
Ctrl + T – New tab
Ctrl + Shift + T – Reopen closed tab
Ctrl + L – Focus address bar
Ctrl + Tab – Next tab
Ctrl + Shift + Tab – Previous tab
Ctrl + F – Find text on page
Ctrl + B – Bold
Ctrl + I – Italic
Ctrl + U – Underline
Ctrl + Shift + > – Increase font size
Ctrl + Shift + < – Decrease font size
Ctrl + E – Center alignment
Ctrl + L – Left alignment
Ctrl + R – Right alignment
Win + V – Clipboard history
Win + Shift + M – Restore all minimized windows
Win + Number Keys (1–9) – Open app on taskbar
Win + R – Run dialog box
Win + S – Search
⭐ TOP 25 GENERAL-USE LINKS (Organized by Category) 1. AI & Productivity
1️⃣ ChatGPT — https://chat.openai.com
2️⃣ Perplexity — https://www.perplexity.ai
3️⃣ Gemini — https://gemini.google.com
4️⃣ Poe — https://poe.com
5️⃣ Notion — https://www.notion.so 2. Research & Academic Tools
6️⃣ Google Scholar — https://scholar.google.com
7️⃣ ERIC — https://eric.ed.gov
8️⃣ JSTOR — https://www.jstor.org
9️⃣ ResearchGate — https://www.researchgate.net
🔟 Sci-Hub (scientific access) — https://sci-hub.se 3. Writing, Citations & PDFs
11️⃣ Grammarly — https://www.grammarly.com
12️⃣ Zotero (citations) — https://www.zotero.org
13️⃣ Paperpile — https://paperpile.com
14️⃣ Scribbr (APA/MLA help) — https://www.scribbr.com
15️⃣ PDFescape (edit PDFs) — https://www.pdfescape.com 4. Design & Creativity
16️⃣ Canva — https://www.canva.com
17️⃣ Photopea (Photoshop-style, free) — https://www.photopea.com
18️⃣ Pixlr — https://pixlr.com
19️⃣ Figma — https://www.figma.com
20️⃣ Genially — https://www.genial.ly 5. Teaching & Learning Tools
21️⃣ Kahoot — https://kahoot.com
22️⃣ Quizizz — https://quizizz.com
23️⃣ TED-Ed — https://ed.ted.com
24️⃣ Khan Academy — https://www.khanacademy.org
25️⃣ Coursera — https://www.coursera.org
⭐ TOP 25 USEFUL LINKS FOR OFFICE SECRETARIES 1. Office Productivity & Documents
1️⃣ Microsoft Office Online — https://www.office.com
2️⃣ Google Workspace (Docs, Sheets, Drive) — https://workspace.google.com
3️⃣ LibreOffice (Free Office Suite) — https://www.libreoffice.org
4️⃣ PDF Editor – PDFescape — https://www.pdfescape.com
5️⃣ SmallPDF (PDF merge, convert, compress) — https://smallpdf.com 2. Scheduling & Calendar Management
6️⃣ Google Calendar — https://calendar.google.com
7️⃣ Microsoft Outlook Calendar — https://outlook.live.com/calendar
8️⃣ Calendly (schedule meetings easily) — https://calendly.com
9️⃣ Doodle (meeting availability poll) — https://doodle.com 3. Communication Tools
🔟 Gmail — https://mail.google.com
11️⃣ Outlook Email — https://outlook.live.com
12️⃣ Slack (team communication) — https://slack.com
13️⃣ Zoom (video meetings) — https://zoom.us
14️⃣ Google Meet — https://meet.google.com 4. Task & Project Management
15️⃣ Trello (boards & tasks) — https://trello.com
16️⃣ Monday.com — https://monday.com
17️⃣ Asana — https://asana.com
18️⃣ Notion (databases + notes) — https://www.notion.so
19️⃣ Todoist (task manager) — https://todoist.com 5. File Storage & Organization
20️⃣ Google Drive — https://drive.google.com
21️⃣ Dropbox — https://www.dropbox.com
22️⃣ OneDrive — https://onedrive.live.com 6. Templates & Forms
23️⃣ Jotform (forms, surveys, HR templates) — https://www.jotform.com
24️⃣ Microsoft Templates (letters, reports, invoices) — https://templates.office.com
25️⃣ Canva Templates (flyers, reports, certificates) — https://www.canva.com/templates/
⭐ TOP 25 LINKS FOR COMPUTER USAGE, WORDPAD, MICROSOFT OFFICE & PUBLISHER 1. Basic Computer Skills & Tutorials
1️⃣ GCF LearnFree – Computer Basics https://edu.gcfglobal.org/en/computerbasics/
2️⃣ Microsoft Digital Literacy Tutorials https://www.microsoft.com/en-us/digitalliteracy 3️⃣ Typing Practice (TypingClub) https://www.typingclub.com
4️⃣ Computer Skills for Office Work (Alison Course) https://alison.com/course/essential-computer-skills-for-the-office
5️⃣ Computer Basics YouTube Course (TechGumbo) https://www.youtube.com/watch?v=VYp_W2GX2y0 2. WordPad & Basic Text Editing
6️⃣ WordPad Official Guide (Microsoft) https://support.microsoft.com/en-us/windows/wordpad-help
7️⃣ How to use WordPad (Step-by-step tutorial) https://www.digitalcitizen.life/wordpad-windows/ 8️⃣ WordPad Keyboard Shortcuts https://www.shortcutworld.com/en/win/WordPad.html 3. Microsoft Office (Word, Excel, PowerPoint)
9️⃣ Microsoft Office Training Center (Official) https://support.microsoft.com/en-us/training
🔟 Word Beginner & Advanced Tutorials https://edu.gcfglobal.org/en/word/ 11️⃣ Excel Beginner to Advanced Tutorials https://edu.gcfglobal.org/en/excel/ 12️⃣ PowerPoint Tutorials for Beginners https://edu.gcfglobal.org/en/powerpoint/ 13️⃣ Office Quick Start Guides (Microsoft PDF Downloads) https://support.microsoft.com/en-us/office/office-quick-start-guides-25f7d1aa-d85f-4d1d-b5ac-c4c65f5ae073 4. Microsoft Publisher
14️⃣ Microsoft Publisher Training (Official) https://support.microsoft.com/en-us/publisher
15️⃣ GCF Publisher Tutorials https://edu.gcfglobal.org/en/publisher/ 16️⃣ Publisher Tips & Tricks (YouTube) https://www.youtube.com/results?search_query=microsoft+publisher+tutorial 5. File Management & Windows Skills
17️⃣ How to Organize Files & Folders https://www.digitalcitizen.life/how-manage-files-windows/
18️⃣ Windows 10 / 11 Tips & Tricks (Microsoft) https://support.microsoft.com/en-us/windows 19️⃣ Beginner’s Guide to File Explorer https://www.howtogeek.com/405806 20️⃣ Snipping Tool / Screenshots Guide https://support.microsoft.com/en-us/windows/use-snipping-tool-to-capture-screenshots 6. Office Productivity & Templates
21️⃣ Office Templates (Resumes, Letters, Calendars) https://templates.office.com
22️⃣ Canva Templates for Microsoft Office https://www.canva.com/templates/resumes/
23️⃣ PDF Tools (Convert to Word/Excel) https://smallpdf.com 24️⃣ Online Image Compressor (For office documents) https://tinypng.com 25️⃣ Basic Business Forms (Invoices, Receipts) https://www.jotform.com/pdf-templates/
⭐ MICROSOFT PUBLISHER — TOP POWER TIPS & KEYBOARD SHORTCUTS 1️⃣ POWER TIPS FOR LAYOUT & DESIGN ✔ Use Master Pages for Global Design
Create repeating elements (logos, headers, footers) once and apply to all pages. View → Master Page → Edit Master Pages
✔ Use “Align” Tools for Perfect Spacing
Select multiple objects → Home → Align Use: align left, center, distribute evenly.
✔ Lock Images/Objects to Avoid Accidental Movement
Right-click → Lock Object Perfect for finished layouts.
✔ Use “Arrange → Group” to Combine Items
Group text boxes + icons → move as ONE piece. Shortcut: Ctrl + G (Group), Ctrl + Shift + G (Ungroup)
✔ Use “Format Picture → Compress” to Reduce File Size
Publisher files can get huge. Use Compress Pictures → “Web (96 dpi)” for email or PDF.
✔ Use “Change Picture” to Swap an Image Without Losing Layout
Right-click → Change Picture Keeps size & position exactly the same.
✔ Use Text Styles for Fast Consistency
Home → Styles → create consistent typography in seconds.
✔ Use “Convert to Shapes” for Custom Effects
Insert a text box → Right-click → Format Shape → add glow, shadows, outlines.
2️⃣ POWER SHORTCUTS FOR SPEED 🔵 Basic Editing
Ctrl + C → Copy
Ctrl + V → Paste
Ctrl + X → Cut
Ctrl + Z → Undo
Ctrl + Y → Redo
🔵 Page & View Shortcuts
Ctrl + M → Insert new page
Ctrl + Shift + O → Open Publication
Ctrl + Shift + S → Save As
Ctrl + W → Close document
🔵 Zoom & Navigation
Ctrl + Scroll Wheel → Zoom in/out
Ctrl + 1 → 100% view
Ctrl + L → Fit page width
F9 → Switch between Normal view & Master Page view
🔵 Text & Formatting
Ctrl + B → Bold
Ctrl + I → Italic
Ctrl + U → Underline
Ctrl + E → Center
Ctrl + L → Left align
Ctrl + R → Right align
Ctrl + T → Tabs
Ctrl + Shift + < / > → Increase/decrease font size
🔵 Working With Objects
Ctrl + G → Group objects
Ctrl + Shift + G → Ungroup
Ctrl + D → Duplicate object (SUPER powerful)
Alt + drag → Copy object while dragging
Shift + drag → Perfectly straight movement
Ctrl + Shift + drag corner → Resize from center
Ctrl + Shift + arrow keys → Fine 1-px nudging
3️⃣ ADVANCED POWER TIPS (PRO LEVEL) ✔ Use “Snap to Guides” + Custom Rulers
View → ✔ Ruler ✔ Guides ✔ Snap to Guides This gives pixel-perfect layouts.
✔ Build Templates You Can Reuse
File → Save As → Publisher Template (.pub) Useful for flyers, bingo cards, certificates, lesson plans.
✔ Use “Mail Merge” to Auto-fill Certificates, Badges, IDs
Home → Mailings You can merge from:
Excel
CSV
Outlook
Access
Perfect for classes, events, and admin work.
✔ Export as High-Quality PDF
File → Export → Create PDF/XPS Choose:
High quality printing for print shops
Minimum size for email
✔ Embed Fonts Before Printing
File → Save As → Publisher Options → Embed fonts Prevents text shifting on different computers.
4️⃣ SUPER SHORTCUTS (SECRET ONES)
Ctrl + Shift + C → Copy formatting (like Word)
Ctrl + Shift + V → Paste formatting
Ctrl + Shift + X → Clear formatting
Ctrl + Shift + K → Small caps
Ctrl + Shift + L → Bullet list
⭐ MICROSOFT WORD — TOP POWER TIPS & KEYBOARD SHORTCUTS 1️⃣ POWER TIPS FOR WRITING & FORMATTING ✔ Use Styles for Perfect Formatting (Game-Changer)
Instead of manually formatting text, apply Styles (Home → Styles). Benefits:
Automatic table of contents
Consistent headings
Cleaner formatting
✔ Use “Navigation Pane” for Instant Document Control
View → Navigation Pane Lets you jump to any section instantly.
✔ Use Format Painter for Instant Style Copy
Double-click Format Painter to apply style repeatedly. Shortcut: Ctrl + Shift + C (copy formatting) Ctrl + Shift + V (paste formatting)
✔ Use “Find & Replace” for Smart Editing
Home → Replace Shortcut: Ctrl + H You can replace:
words
formatting
line breaks
tabs
✔ Use “Split Window” to See Two Parts of a Document
View → Split Perfect for essays, tables, and long documents.
✔ Use “AutoCorrect” to automate common text
File → Options → Proofing → AutoCorrect Options Example: type “addr1” → insert full address automatically.
✔ Use “Insert → Quick Parts” for Reusable Blocks
Store signatures, headers, stamps, disclaimers.
✔ Convert PDF to Word instantly
File → Open → Select PDF Word converts automatically.
2️⃣ KEYBOARD SHORTCUTS (THE ESSENTIALS) 🔵 Basic Editing
Ctrl + C → Copy
Ctrl + V → Paste
Ctrl + X → Cut
Ctrl + Z → Undo
Ctrl + Y → Redo
Ctrl + S → Save
🔵 Text Navigation
Ctrl + → / ← → Jump one word
Ctrl + ↑ / ↓ → Jump paragraph
Home → Start of line
End → End of line
Ctrl + Home → Start of document
Ctrl + End → End of document
🔵 Formatting
Ctrl + B → Bold
Ctrl + I → Italic
Ctrl + U → Underline
Ctrl + E → Center text
Ctrl + L → Left align
Ctrl + R → Right align
Ctrl + J → Justify
Ctrl + Shift + N → Normal style
Ctrl + Shift + < / > → Adjust font size
🔵 Selection Tricks
Ctrl + A → Select all
Ctrl + Shift + → → Select text by word
Shift + ↑/↓ → Select by line
Ctrl + Shift + Home/End → Select to start/end of document
3️⃣ ADVANCED POWER TIPS (PRO LEVEL) ✔ Use Word’s Hidden “Clipboard History”
Press: Win + V Stores up to 25 items — huge time saver.
✔ Create Automatic Table of Contents
Use Heading 1, Heading 2… References → Table of Contents Updates automatically.
✔ Use “Track Changes” for revisions
Review → Track Changes Perfect for team editing and university work.
✔ Lock formatting to avoid mistakes
Review → Restrict Editing → Formatting restrictions.
✔ Insert Page Breaks (correct way)
Instead of pressing Enter 20 times: Ctrl + Enter
✔ Use “Ctrl + =” for subscript & “Ctrl + Shift + =” for superscript
Examples: H₂O, x²
✔ Use “Developer Tab” for fillable forms
Options → Customize Ribbon → enable Developer Lets you insert:
checkboxes
dropdown lists
text fields
✔ Use Cross-References for Automatic Updates
References → Cross-reference Insert smart links to:
figures
tables
headings
numbered lists
✔ Translate text instantly inside Word
Review → Translate (Useful for Spanish ↔︎ English documents)
4️⃣ SUPER SHORTCUTS (SECRET + PRO)
Ctrl + Shift + L → Bullet list
Ctrl + Shift + A → ALL CAPS
Ctrl + Shift + K → Small caps
Ctrl + Shift + C → Word count dialog
Alt + Shift + Up/Down → Move entire paragraph
Alt + Shift + D → Insert date
Alt + Shift + T → Insert time